| TANEY COUNTY AMBULANCE DISTRICT BOARD MEETING TUESDAY NOVEMBER 17, 2009 Chairman Rod Romine called the meeting of the Taney County Ambulance District to order at 19:05 on November 17, 2009. Attendance: Chairman Rod Romine, Vice Chairman Tim Ford, Treasurer Dale Sanders, Board Member Kenny Nave, Board Member Scott Novak and Board Member Steve Dalton. Others present Matt Greenwalt, Jon Storey, Rob Test, Jonathan Tudor, Caleb Berkstresser, John Akers, Bill Budnick, Katie Sharpe, Melissa Stiffler, Kent Vanderpool, Kevin Tweedy, Glen Amendson, Ed Ripley, Richard Cotter, Paul Kirk and Jerri Loveland. Financials Kevin presented the controllers report. Kevin advised a copy of the financials is in the board packet. APPROVAL OF PRIOR MINUTES Director Dalton made a motion to approve prior Board minutes dated October 20, 2009 and November 2, 2009. Director Nave seconded the motion. The motion passed by vote: Director Romine (Yes), Director Ford (Yes), Director Sanders (Yes), Director Nave (Yes), Director Novak (Yes), and Director Dalton (Yes). APPROVAL OF FINANCIALS Director Sanders made a motion to approve the financials as presented. Director Dalton seconded the motion. The motion passed by vote: Director Romine (Yes), Director Ford (Yes), Director Sanders (Yes), Director Nave (Yes), Director Novak (Yes), Director Dalton (Yes). Old Business Director Sanders gave an update on job applicants for the Executive Administrator position. Director Romine advised that they are going to expand the advertisement to Career Builder and some universities. There was also discussion about keeping the posting open past the end of the month. Administrator Update Kevin presented the preliminary budget for 2010 including; health insurance options, employee benefits, options for raises and options for reduction of budget. Lengthy discussion about the budget including; healthcare options, department downsizing, short and long term disability, pay raises, pay caps and early retirement options. Kevin advised that Special Operations was not included in the copy you have and should add about $10,000. Romine suggested a committee to decide on healthcare. It was decided Sanders and Dalton would be the committee. Kevin is to call tomorrow to set up dates. Budget approval was tabled until the next meeting. Brief discussion about cost for the State audit. Billing Melissa presented the patient receipts graph and patient receipts cash flow analysis. Melissa presented the billing department update. She advised that the Medicare revalidation application is ready for completion this week. Melissa presented YTD write off summary and a detailed listing of 247 accounts totaling $91,688.76 proposed for write off. MOTION – WRITE OFF ACCOUNTS Director Novak made a motion to write off 247 accounts totaling $91,688.76. Director Ford seconded the motion. The motion passed by vote: Director Romine (Yes), Director Ford (Yes), Director Sanders (Yes), Director Nave (Yes), Director Novak (Yes), and Director Dalton (Yes). Operations Jeff gave an operations department update including; net call volume change and October events. Romine suggested public education articles in the newspaper. Novak inquired about the 4 new part time positions and if they are moving to full time. Jeff advised not at this time. Special Operations Kevin presented the special operations board report. Kevin advised Dana is looking into grants for AEDs at Wal Mart and another grant for AEDs for the PD. Nave inquired about servicing AEDs. Kevin advised we do service all AEDs. Brief discussion about the cost of AEDs and servicing. Dispatch Kent advised the dispatch budget for 2010 was cut back. He gave an update on policies. Kent advised dispatch has been working with Skaggs regarding transport urgency and timing sending out patients. Kent gave an update on switching partners in dispatch. Education Richard presented the November education report. Richard advised no CEU hours May of last year as it was the initial course month and classes were cancelled. Spring EMT class update. HR Katie presented the human resources update including; insurance quotes, benefits comparison, salary comparison and early retirement option estimates. IT Job applicant update EXECUTIVE SESSION Director Ford made a motion to go into Executive Session to discuss personnel matters authorized by RSMo 610.021 subsection 3 and in compliance with RSMo 610.022. Director Sanders seconded the motion. The motion passed by roll call vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes), and Director Ford (Yes). Discussion A discussion was held on specific employee performance and discipline. No motions were made, and no votes were taken on any matter. RECONVENE FROM EXECUTIVE SESSION Director Dalton made a motion to close Executive Session and reconvene in Open Session. Director Sanders seconded the motion. The motion passed by vote: Director Novak (Yes), Director Ford (Yes), Director Romine (Yes), Director Sanders (Yes), Director Nave (Yes), and Director Dalton (Yes). MOTION – ELIMINATE MAINTENANCE POSITION FOR 2010 BUDGET YEAR Director Romine made a motion to eliminate the Maintenance Position for 2010 budget year. Director Dalton seconded the motion. The motion passed by vote: Director Novak (Yes), Director Ford (Yes), Director Romine (Yes), Director Sanders (Yes), Director Nave (Yes), and Director Dalton (Yes). ADJOURN Director Novak made a motion to adjourn. Director Dalton seconded the motion. The motion passed by vote: Director Novak (Yes), Director Ford (Yes), Director Romine (Yes), Director Sanders (Yes), Director Nave (Yes), and Director Dalton (Yes). |