| Taney County Ambulance District Board Meeting Tuesday, October 20, 2009 Chairman Rod Romine called the meeting of the Taney County Ambulance District to order at 19:00 on October 20, 2009. Attendance: Board Member Kenny Nave, Board Member Scott Novak, Board Member Dale Sanders, Chairman Rod Romine and Board Member Steve Dalton present, and Vice Chairman Tim Ford absent. Others present Kevin Tweedy, Jeff Hawkins, Melissa Stiffler, Matt Trokey, Jerri Loveland, Richard Cotter, Nathan Preston, Kim Beard, Deb Adams, Kent Vanderpool, Shawn Simmons, Dana Aumiller, Doug Dougan, Matt Greenwalt, Rob Test, Paul Kirk, Jimmy Harding. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated September 15, 2009. Director Dalton seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Financials Jerri presented the Controller's report, Cash Flow report, Sales Tax graph and Transaction Detail report. APPROVAL OF FINANCIALS Director Novak made a motion to approve financials. Director Dalton seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Old Business Kevin presented the vehicle mileage list to the board. Mechanic presentation Shawn presented his department overview. Executive Administrator Job Description Romine presented the Executive Administrator job description. Matt has reviewed it. Further discussion. MOTION - EXECUTIVE ADMINISTRATOR JOB DESCRIPTION Director Dalton made a motion to approve the Executive Administrator Job Description with the addition of a Taney County resident requirement. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Executive Administrator committee Discussion to appoint Rod Romine and Dale Sanders for committee for Executive Administrator applications. MOTION - ATTENDANCE POLICY Director Dalton made a motion to approve the attendance policy replacing "on a case-by-case basis" with "by the Executive Administrator" on Page 1 Item d, get Katie and Jerri together to review liability numbers and review in 6 months. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Administrator report Kevin presented 3 proposed policies; West Fly Car, Third Riders and Influenza Vaccination. Kevin presented the expected payroll budget, list of employee retirement dates and early retirement option information. Sanders inquired when the 2010 preliminary budget will be presented. Outsource billing proposal from Intermedix presented by Kevin. Kevin presented charge increase proposal and projections. MOTION - WEST FLY CAR, THIRD RIDERS AND INFLUENZA VACCINATION POLICIES Director Nave made a motion to approve the West Fly Car, Third Riders and Influenza Vaccination policies as written. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - CHARGE INCREASE Director Sanders made a motion to approve a charge increase as proposed and to make effective as soon as possible. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Billing Melissa explained charge proposal including; current charges based on the Medicare allowed, 2010 estimated patient receipt projections still set at Medicare allowed and various percentage increases. Melissa presented the billing office report including; Billing office analysis update, the American's Healthy Futures Act update, Patient Receipts graph, and September 2009 Patient Receipts Cash Flow Analysis. Melissa presented YTD write off summary and a detailed listing of 14 accounts totaling $1451.17 proposed for write off. MOTION - WRITE OFF 14 ACCOUNTS TOTALING $1451.17 Director Novak made a motion to write off 14 accounts totaling $1451.17. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Operations Jeff presented the Operations Department Update and Special Operations Update Communications Kent presented the Communications Department Update Education Richard gave an EMT class update. Richard advised that 2010 Education calendar has been approved and will soon be posted on the inet and internet. HR Kevin presented Katie's HR report. Inquiry about computer specialist and insurance quotes. MOTION - SPECIAL OPERATIONS JOB DESCRIPTION Director Sanders made a motion to approve the Special Operations Job Description as written. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). IT Caleb presented the IT Department report. EXECUTIVE SESSION Director Novak made a motion to go into Executive Session to discuss legal matters authorized by RSMo 610.021 subsection 3 and in compliance with RSMo 610.022. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Discussion was had concerning scheduling a meeting to respond to auditor's report and responding to same. A discussion was had regarding job performance of an employee. It was agreed to hold a special meeting on Monday, November 2, 2009, at 6:00p.m. to formulate a response to the auditor's report. RECONVENE FROM EXECUTIVE SESSION Director Novak made a motion to close Executive Session and reconvene in Open Session. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). No motions were made, and no votes were taken on any matter. ADJOURN Director Novak made a motion to adjourn. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). |