| Taney County Ambulance District Board Meeting Tuesday, September 15, 2009 Chairman Rod Romine called the meeting of the Taney County Ambulance District to order at 19:00 on September 15, 2009. Attendance: Board Member Kenny Nave, Vice Chairman Tim Ford, Board Member Scott Novak, Board Member Dale Sanders, Chairman Rod Romine and Board Member Steve Dalton present. Others Present Jeff Hawkins, Kevin Tweedy, Matt Trokey, Melissa Stiffler, Katie Sharpe, Dr. Mire, Richard Cotter, Bob Carfield, Nathan Preston, Mary Lewis, Kent Vanderpool, Johanna Revak, Veronica, Caleb Berkstresser, Josh Single, Eddie Barlow, Dana Aumiller, Matt Aumiller, Jerri Loveland arrived at 19:15, Allana Kellet and Brian Lilley arrived at 19:25. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated August 18, 2009. Director Dalton seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Financials Inquiry about lights purchased. Kevin advised they were for the MMU. Kevin advised the transactions that show 0 occurred when pay stubs were printed. APPROVAL OF FINANCIALS Director Novak made a motion to approve financials. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Old business PTO Dalton advised he would like to see the current policy accrual times. Administrator report Kevin advised the board needs to vote on the property tax rollback. Matt advised that the bank will require 2 signatures. We will need a resolution from the board and we need to give them a list of signers each year. Kevin presented a list of contracts to the board. Novak inquired if there is a problem with the board entering a contract longer than term of board. Matt advised there is not with this type of entity. The bank needs a statement from the board to remove Steve Harris from the account. Kevin presented a list of monthly costs that have been eliminated. Kevin presented 3 quotes for the new chassis, gave an update and answered questions. Kevin presented the ob descriptions for Safety Officer and Special Ops. Kevin presented the Human Resources attorney contract. It was suggested that Matt look at it. Kevin advised the back of TCA 7 needs to be re-configured. It is not safe for transport of a second patient. He presented quotes from Arrow. We would also have to pay meals & travel for someone to transport the truck there. Kevin advised the State auditor would like to do exit interview Oct 5 or 6 in the afternoon. It will take about 2 hours. The board advised to look at 7pm Monday Oct 5. Kevin advised the County Commission has asked for a letter of support for the East West corridor. MOTION - PROPERTY TAX Director Sanders made a motion to rollback property tax to zero. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - CD REQUIRES 2 SIGNATURES Director Novak made a motion to require 2 signatures to cash in a CD, 1 of the board treasurer or chairman and 1 employee; Kevin, Jeff or Melissa. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION Director Dalton made a motion that Steve Harris no longer be able to take any action on behalf of the district. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - SAFETY OFFICER JOB DESCRIPTION Director Novak made a motion to accept the Safety Officer job description as written. Director Dalton seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - ELLIS ELLIS HAMMONS & JOHNSON Director Sanders made a motion to approve Ellis, Ellis, Hammons & Johnson after Matt's approval. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - CHASSIS Director Novak made a motion to accept the chassis change. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - WRITE OFF ACCOUNTS Director Novak made a motion to write off 11 accounts totaling $1544.88. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Billing Inquiry about fractional mileage. Melissa advised the CMS transmittal has currently be rescinded. Melissa presented the billing overview presentation. Melissa suggested moving the private pay schedules to 75 days instead of 105. The board agreed. Operations Jeff presented board reports for Operations, Education, Special Operations and IT. IT Caleb gave an update on the MDTs. He advised of the business analysis project last month with Melissa. He gave an update on the IT job opening. Finance Jerri presented bank statements & reconciliations. She advised the transaction report is 16 pages. She advised she has been doing preliminary work on the budget. She would like to request an audit committee formed to answer audit recommendations, consisting of 2 board members and 2 of us. EXECUTIVE SESSION Director Ford made a motion to go into Executive Session to discuss personnel matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). A discussion was had regarding various departments, new job descriptions and personnel matters. RECONVENE FROM EXECUTIVE SESSION Director Nave made a motion to close Executive Session and reconvene in Open Session. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). No motions were made, and no votes were taken on any matter. ADJOURN Director Novak made a motion to adjourn. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). |