| Taney County Ambulance District Board Meeting Tuesday, July 21, 2009 Chairman Rod Romine called the meeting of the Taney County Ambulance District to order at 19:00 on July 21, 2009. Attendance: Board Member Kenny Nave, Vice Chairman Tim Ford, Board Member Scott Novak, Board Member Dale Sanders, Chairman Rod Romine and Board Member Steve Dalton present. Others present Jerri Loveland, Kevin Tweedy, Matt Trokey, Jeff Hawkins, Katie Sharpe, Kent Vanderpool, Angela Welch, Kim Beard, Mary Lewis, Dana Aumiller, Jon Storey, Shawn Simmons, Robin Fisher, Ed Barlow, Nathan Preston, Paul Kirk, Matt Aumiller, Caleb Berkstresser and Richard Cotter. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated June 16, 2009. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Old business Novak inquired about the motion at the June meeting to cash a CD and if there was a time frame to do so. Matt advised that there would not be. Financials Jerri advised that we're in financial distress but not in crisis. We need to be proactive and not reactive. She gave an update on sales tax figures and projections. She advised that last year we were off budget by about $286,000. We cashed in CDs for this amount. We are reviewing the budget. We're trying to cut the operation budget by about 15%. There was a 3% sales tax increase projected in the 2009 budget. Sanders inquired about where we are at on big purchases. Romine inquired about Lagers retirement investment. Jerri advised we are at 9.1% now and looking at probably 11% next year. APPROVAL OF FINANCIALS Director Ford made a motion to approve June financials. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Administrator Kevin advised we've cut over 5000 man hours this year. We looked at the 11-11 car and have cut back. Jeff and I are looking closely at transport times. Update on equipment purchases. New truck in the bay and should be ready to go within 3 weeks. Kevin advised that Dale Sanders and himself went to the bank and changed the signatures. We also went back to the bank to change the CDs to 2 signatures. Discussion about the PTO policy. We are having staff meetings every Monday. I have asked all department heads and duty supervisors to attend. Kevin advised the financials are now on the inet. The board minutes are now on the internet. We are now publishing the board meeting times in the Taney County Times. Jeff and I have met with John Akers about insurance. The MMU was not covered if it left the building. We are looking at getting new quotes in September because it is due the 1st of the year. Each department was asked to streamline, make them run more efficiently and to make sure everyone is working the required amount of hours. We are keeping with the supervisors meeting for the operations department. I have asked each department to do a 5-10 minute presentation for you at each meeting. I have asked the duty supervisors to be at the board meetings as well. Novak advised he wanted to thank everyone. Kevin advised that Jeff has been a huge part of this and the duty supervisors have been helping to pick up his slack. Write-offs Melissa advised the May write-off amount needs changed as the accounts that were in collection over 180 days were also included on the June write-off report. MOTION - AMEND MAY WRITE-OFF AMOUNT Director Novak made a motion to amend May write-off accounts to 8 accounts at $646.08. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). MOTION - WRITE-OFF ACCOUNTS Director Novak made a motion to write-off 161 accounts $62.280.80. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Operations Jeff advised we are watching our call volumes to keep our costs down. Dispatch A presentation was done by Kent and Nathan. Kent gave an update on the new communication trailer. The money came through RSOC. Kent advised he found a good location at East medic for the new trailer. We will have 6 departments at the upcoming cruise event and plan on using the new trailer for that event. Inquiry about cellular phone information and is that GPS. Inquiry about paging out for the first responders. Education Richard advised we just obtained our re-licensure in July. The license is good for 5 years. EMT class update. IT Caleb advised the inet is changing. Leadership meetings are now viewable to everyone. Caleb advised the board minutes and agenda are now on the TCAD website on the internet. We have several sections for each department to update the internet site. Caleb inquired if the board would like a section of the website to log on to get your board packet with a user name & password. Caleb will email logon information to each board member. Inquiry about Crew Scheduler. Caleb advised that holidays are not recognized well MMU Dana advised we are at 100% of our purchasing for the MMU. He advised we are working on vendors, ID #s and expiration dates in the computer so we know when to replace the supplies. Dana stated this is the only civilian medical asset in the State of Missouri and they have shown us they are going to support it with the sustainment money. If we deploy we are covered by the State of Missouri. Drug audit Dalton inquired about the drug audit. Kevin advised the Bureau of Narcotics and Dangerous Drugs (BNDD) came to do a drug audit. We had 2 areas we failed in. Our annual audit was more complicated than they wanted. He will come back to check us on this again. Also the 10-22 form should have hospital personnel date & put their information on the form. Kevin also advised that Dr. Mire signs the requests for us to get the drugs. EXECUTIVE SESSION Director Sanders made a motion to go into Executive Session to discuss legal matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). A discussion was had regarding the treatment of Mr. Harris' separation from employment under Cobra. MOTION - HARRIS COBRA Director Dalton made a motion to accept Steve Harris' characterization of his termination as involuntary for Cobra purposes. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (No), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). ADJOURN Director Novak made a motion to adjourn. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). |