| Taney County Ambulance District Board Meeting Tuesday, February 17, 2009 Chairman Kenny Nave called the meeting of the Taney County Ambulance District to order at 19:00 on February 17, 2009. Attendance: Chairman Kenny Nave, Vice Chairman Tim Ford, Board Member Scott Novak, Board Member Dale Sanders and Board Member Steve Dalton present, and Board Member Rod Romine absent. Others present Steve Harris, Melissa Stiffler, Katie Sharpe, Matt Trokey, Jeff Hawkins, Caleb Berkstresser, Richard Cotter, Kevin Tweedy, Kent Vanderpool, Jerri Loveland and Robin Fisher. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated January 20, 2009. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Financials Novak inquired about balance due on Astro van. Jerri advised that is a closed account that still shows up in QuickBooks. APPROVAL OF FINANCIALS Director Sanders made a motion to approve financials. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Old business Kevin advised the board is not required to take NIMS training. Two options for the Organizational Chart were presented. The first option used for public safety organizations. An inquiry was made about special operations. Kevin advised that would include hazmat, MMU (Mobile Medical Unit) and rope rescue. Steve gave an audit update. Jerri advised that crew scheduler puts us in a good position. MOTION - ORGANIZATIONAL CHART Director Ford made a motion to accept the first chart. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), DirectorNovak (Yes), Director Sanders (Yes), Director Dalton (Yes). New business Nave inquired about amending the agenda. After discussion it was decided it was not an emergency issue and could wait until next month. Steve advised management is working on a 5 year business plan. Discussion about appointing someone to be the district spokesperson for the news media regarding the audit. MOTION - APPOINT MEDIA SPOKESPERSON FOR AUDIT Director Novak made a motion to appoint Rod Romine as the district media spokesperson with the assistance of Matt Trokey if needed. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Administrator report Steve advised that sales tax down $26,296 or 4% for the year. Steve stated that board member training is scheduled April 14 at 7pm. Steve presented the letter from Mo Dept of Health regarding the MMU. December 2006 pay cap information presented to the board for audit information. East medic renovation update. Billing Melissa presented information about when court judgements are filed on outstanding patient accounts. MOTION - WRITE OFF ACCOUNTS Director Novak made a motion to write off 47 accounts totaling $21,585.88. Director Dalton seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Operations Kevin gave an update on house bill 458. It is a Medicaid tax and reimbursement bill currently in legislation. Paramedic status update. Inquiry about supervisors and if they work on the ambulance. Kevin advised we have submitted sustainment costs of $40,000 to $50,000, including labor, for the MMU. We should receive some reimbursement for that. Education Richard gave a class update. Richard advised about our agreement with C of O for nursing students to do ride time. HR Discussion about attendance policy changes. It was tabled until next month. MOTION - TABLE ATTENDANCE POLICY PROPOSED CHANGES Director Novak made a motion to table the proposed changes to the attendance policy. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Crew Scheduler Caleb advised some personnel started using Crew Scheduler on February 11. We will be implementing it in stages. EXECUTIVE SESSION Director Nave made a motion to go into Executive Session at 20:00 to discuss legal matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). Audit A discussion was had regarding the audit with the Controller and Steve Harris, the Controller updated the Board on preparation for the audit. RECONVENE FROM EXECUTIVE SESSION Director Nave made a motion to close Executive Session at 20:30 and reconvene in Open Session. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). No motions were made, and no votes were taken on any matter. ADJOURN Director Nave made a motion to adjourn at 20:35. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Dalton (Yes). |