| Taney County Ambulance District Board Meeting Tuesday, January 20, 2009 Chairman Kenny Nave called the meeting of the Taney County Ambulance District to order at 19:00 on January 20, 2009. Attendance: Chairman Kenny Nave, Vice Chairman Tim Ford, Board Member Scott Novak, Board Member Dale Sanders, Board Member Rod Romine and Board Member Steve Dalton present. Others present Steve Harris, Katie Sharpe, Kevin Tweedy, Jeff Hawkins, Richard Cotter, Matt Trokey, Caleb Berkstresser, Josh Single, Kent Vanderpool, Jerri Loveland and Robin Fisher. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated November 18, 2008. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). APPROVAL OF FINANCIALS Director Novak made a motion to approve November financials. Director Romine seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). New business Discussion regarding the Chain of Command. It was decided to table it until the next meeting. Novak has questions about NIMS for the board members and would like to put that on the agenda for next months meeting. Steve gave a report on what all the departments have accomplished for the year. Discussion about who receives board packets. Jerri advised that we have cancelled individual credits cards and now have purchase cards in each department. The Branson Police Department is in the process of donating some body armor to us. Dalton advised there is more paperwork the city will need to release the vests and he get that to us at the next board meeting. Novak inquired about getting a judgment against some patients with bigger bills. After some discussion, Melissa is to get information about this. MOTION - WRITE OFF ACCOUNTS Director Romine made a motion to write off 189 accounts totaling $62,449.23. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Operations Kevin presented a power point about our fleet vehicles. He advised he would like to do this at each meeting to familiarize the board with our operations. Dispatch Kent advised we will be getting a new repeater within the next 30 days from RHSOC. Novak inquired about moving the MMACC out East in case of a disaster. Kent advised we have looked at this. We may try to build a dispatch center at the East medic station. We have budgeted for this in 2009. Kent advised we can move the MMACC as soon as we find a building that is big enough. Education Richard gave an EMT class update. Richard advised that a pediatric sub committee for the state came and inspected our vehicles to determine that we have the appropriate equipment to manage a pediatric emergency. They found we do qualify and we have received decals to put on the ambulances. HR Katie presented information about the attendance policy. After meeting with various departments it is recommended that 14 days notice for vacation days would be sufficient for operations personnel and 5 days notice would be sufficient for administrative personnel. MOTION - AMEND ATTENDANCE POLICY Director Novak made a motion to amend the attendance policy to say that 14 days notification will be given for operations personnel and 5 days notification will be given by administrative personnel, when they are requesting vacation leave. Director Romine seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). IT Caleb advised we are meeting with Zoll on Thursday to answer questions about the crew scheduler. Dalton asked where we were on the issue of sick time buy back. Katie advised we will have that on the agenda for next months meeting. Novak requested a count of all sick days taken in the last 4 months. Jeff advised our 4 person education committee will be deciding who they want to send to the next paramedic class. They do all the interviews and make a recommendation to management who they feel are the best candidates. Robin thanked Jeff and Caleb for making the QA process easier. Novak inquired about the last staff meeting and who was in attendance. EXECUTIVE SESSION Director Nave made a motion to go into Executive Session to discuss legal matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). The Controller answered questions about the State Audit and expressed her concerns to the Board. Caleb Berkstresser explained to the Board the time clock system and crew scheduler. Steve Harris discussed questions and concerns regarding the audit and personnel. Discussion about the financial hardship request letter presented to the board. The board agreed that we need to follow the established collection process and to work with the patient to set up a manageable payment plan. A discussion was had regarding mechanic's wages. MOTION - MECHANIC PAY INCREASE Director Romine made a motion to raise the mechanic to $36,000 and we will evaluate again when he obtains the Emergency Vehicle Certification. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). RECONVENE FROM EXECUTIVE SESSION Director Novak made a motion to close Executive Session and reconvene in Open Session. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). Further discussion regarding the chain of command. ADJOURN Director Sanders made a motion to adjourn. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes), Director Dalton (Yes). |