| Taney County Ambulance Board Meeting Tuesday, February 20, 2007 Chairman Kenny Nave called the meeting of the Taney County Ambulance to order at 19:00 on February 20, 2007. Attendance: Chairman Kenny Nave, Treasurer David Rozell, Vice Chairman Tim Ford and Board Member Scott Novak present,and Board Member Dale Sanders and Board Member Rod Romine absent. Others present Steve Harris, Richard Cotter, Melissa Stiffler, Katie Sharpe,Kent Vanderpool, Caleb Berkstresser and Robin Fisher. APPROVAL OF PRIOR MINUTES Director Rozell made a motion to approve prior Board minutes dated January 16, 2007. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). APPROVAL OF FINANCIALS Director Novak made a motion to approve January financials. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Old Business Steve advised he talked to the main property guy for the propane company after the last board meeting. He advised me that they are working on paperwork and they still advise we can do a lease purchase over 3 years for the land. Steve advised that the property next to the car wash it just over 2 acres and is $30,000 more MOTION - FINANCIAL RECORDS RELEASE Steve advised the District needs a policy for financial records release. All records should be requested through the administrative offices. Discussion was held about the process. Director Rozell made a motion to create this policy. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Tobacco use Steve presented information about a tobacco use policy. We would like to give the employees access to a tobacco cessation program. Katie stated we have approached Skaggs occupational health and are waiting to hear from them regarding this. Rozell inquired if we are going to limit tobacco use just on the premises or while on duty. Katie advised that some businesses are going tobacco free while on duty, on or off premises. Kevin advised this is a patient care issue. Steve suggested we may look at providing partial reimbursement for spouses in the cessation program. Rozell advised to bring a policy and we will look at it next month. Receipts Melissa presented receivables information. Receipts for January 2007 were $148,418.22. Year to date approved write off accounts are $1389.71. Disallowed amounts for January were $16,071.70. Collection agency Melissa advised that we turned 1335 accounts totaling $475,251.80 to NCO in 2006. NCO collected $45,198.36 in 2006 of which $15,057.63 were fees paid to them for a net gain of $30,140.73. Our receipts in 2006 were $1,564,825.51 and the NCO net amount represents 1.9% of receivables. MOTION - WRITE OFF ACCOUNTS Director Rozell made a motion to write off 163 accounts totaling $57,505.77. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Operations Kevin gave an update on the new truck. Kevin advised calls are up a little bit from last year. Kevin advised that calls should start increasing in March and we would look at whether or not we need to put on another car. Robin advised about electronic trip tickets. He advised the system is very user friendly and the crews like using them. Robin advised that we do have power sources for the trucks. Kevin advised that once we get everything lined out with the MDTs and everything else we will look at mounts for the truck. Dispatch Kent advised we now have our new grant radios in. We will now have the capability to talk to BFD and BPD. Our new consoles are in also and they can do things such as open the garage doors. Kent advised about the MDTs. Steve advised we will be spending just over $42,000 on radios and then we should get back $32,000 back from the grant. He advised that FEMA wants a paid in full bill before they will reimburse us. Education Richard advised that the last class just did their skills testing with an 86% pass rate. He advised that only 3 did not pass skills testing. The national average is about 68% and we are still running at 100% for written testing. Richard stated we added cabinetry in the classrooms to be able to put up supplies. Nave inquired if we are getting closer to get anyone else hired. Richard advised we have postings but we have not gotten any response yet. He advised that he has some national postings that he may go ahead and do. Richard advised he has expanded some of his instructor base to help out. IT Caleb advised that the toughbooks are producing great results. He has been told it is taking longer to enter the data but it is easier to get a quality report. He advised that coming up next is the MDT piece of the program. This is what allows us to see where the ambulances are. Some discussion was held about the time clocks. Katie advised we have talked about using Zoll's time clock program but there are a lot of things it won't do, like convert to payroll as ours does. Zoll is coming out with an update and maybe the program will be able to do this in the future. Katie advised she has done research about using a card swipe system. Katie advised that we have had very few exception forms turned in the last couple of months.ID card reader Steve advised that we are looking at a new ID card maker and we are looking at a bar code system. Caleb advised he has looked at a system that also uses a prox card and it will pickup when they get close to the reader. Kevin advised the federal,state and local governments are moving to this kind of system. This way when you show up at an incident you can swipe a card and be logged in. The HSRT group is currently buying the reader and it can scan in a driver's license and input the information into the system. Operating policies and procedures Robin advised that the duty supervisors are currently in the process of updating operating policies and procedures. Exercise equipment Discussion was held regarding the new exercise equipment. Katie advised we currently have 11 open work comp claims. They are all liftin injuries. It would be nice if this proved some results. EXECUTIVE SESSION Director Nave made a motion to go into Executive Session to discuss legal matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). ADJOURN Director Nave made a motion to adjourn at 19:45. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). _________________________________ Kenny Nave /Chairman _________________________________ David Rozell / Treasurer _________________________________ Tim Ford / Vice Chairman _________________________________ Scott Novak _________________________________ Dale Sanders _________________________________ Rod Romine _____________________________ Minutes by Melissa Stiffler / Secretary APPROVED COPY Tuesday, February 20, 2007 Page 4 of 4 |