Tuesday, September 19, 2006 Chairman Kenny Nave called the meeting of the Taney County Ambulance to order at 19:00 on September 19, 2006. Attendance: Chairman Kenny Nave, Treasurer David Rozell, Vice Chairman Tim Ford, Board Member Scott Novak, Board Member Dale Sanders and Board Member Rod Romine present. Others present: Steve Harris, Melissa Stiffler, Kent Vanderpool, Katie Sharpe, Kevin Tweedy, Jeff Hawkins, Sam Sandt, Josh Seitz, Rebecca Seitz, Caleb Berkstresser, Larry Donovant CTCFPD, Shane Coker CTCFPD, David Gyger FFD, Kenyon Whittaker PFPD., Richard Paegel CCFPD, Moe Anna CCFPD, another CCFPD member and Matt Aumiller arrived at 19:45. Fire Departments David Gyger with Forsyth Fire Department came to request TCA to Dispatch for their medical calls instead of TCSO. The county is a police dept and we feel that medical call Dispatch would be better provided by TCA. Shane Coker presented information for CTCFPD. He agreed with the information that David Gyger presented and further advised that currently they are being paged out too late. Richard Paegel with Cedar Creek Fire Department advised that he has followed the ambulance to the scene and has been given incorrect address information. Novak advised that he has talked to Jimmy and he is in favor of TCA dispatching for medical calls. Forsyth fire department has also had many incidents where the fire department is paged out too late and follows TCA to the scene. He advised there is too much mis-communication with the current system. If TCA needs another Dispatcher to accomplish this he would be in favor of it. Novak inquired if the fire departments fall under TCA's license. Steve advised medical skills do, but response falls under the fire department. David Gyger advised that TCA has always been in support of the community and he thinks this will be an asset to the community. Steve advised that he would not have a problem with initial paging but all the time involved in the additional radio traffic is a concern. Rozell advised he would like to see some hard figures from the Eastern fire departments. Tell us how many calls you are running and give us the specifics. He advised we also need information specifically stating what responsibilities you are wanting TCA to do so we would be able to determine the man power and labor that would be involved. Then we can have our people evaluate it. Larry Donovant advised we are probably looking at about 500 calls per year, as Central had 383 last year. Larry advised he is not totally sold on the idea. He agrees that the time needs to be improved. He would like to see everybody get together on centralized dispatching. Steve inquired what are they going to do about fire calls. Larry advised that to stay with ISO, fire calls have to be paged out in 60 seconds and that is happening most of the time. David Gyger advised TCSO pages a lot faster on fire calls. Steve advised them to bring a proposal and the numbers from each station. APPROVAL OF PRIOR MINUTES Director Rozell made a motion to approve prior Board minutes dated August 15, 2006. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). APPROVAL OF FINANCIALS Novak inquired about the check to Aaron Cardwell. Steve advised that it was for food, mileage, testing and lodging. Director Novak made a motion to approve financials. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Old business Steve gave an update on the real estate we are looking at. EXECUTIVE SESSION Director Rozell made a motion to go into Executive Session at 19:38 to discuss personnel matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). RECONVENE FROM EXECUTIVE SESSION Director Rozell made a motion to close Executive Session and reconvene in Open Session at 20:15. Director Romine seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). No motions were made, and no votes were taken on any matter. New business Novak advised he would like to see another auditor do the audit. Steve suggested that we get 3 quotes and present them to the Board. He advised that there are not very many firms that do non-profit corporations. Pay increases for 2007 Steve advised that last year we have talked about the evaluations as being a tool for employment status and not to connect it to pay raises. Steve advised that cost of living is currently at 3.5%. Rozell inquired about figures for 3, 4 and 5%. Steve advised at 5% we would be at about $135,000. MOTION - 2007 PAY INCREASE Director Rozell made a motion to use 5% as starting point for pay increases. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). East medic truck Steve advised that we spent about $29,000 on the truck. MOTION - PROPERTY TAX Director Novak made a motion to set property tax to 0. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Receivables Melissa advised that receivables for August were $123,738. Year to date receivables are at $1,006,158. Through August total write off's are at $223,698 and disallowed is at $203,601. MOTION - WRITE-OFF'S Director Rozell made a motion to write off 67 accounts totaling $23,687.06. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Operations Kevin advised that we are looking at doing a remount at the end of next summer. Next year we are looking at remodeling the back of the trucks significantly to keep the crews belted while they are doing patient care. Kevin advised the crew scheduler software has been implemented. We will be using paper thru Oct to work out any bugs. Kevin advised he meets with Arrow next week about the new truck. Kevin advised he had a recent meeting with Skaggs about transfers. This is going real well. We also talked about psych transports and a judge participated in the meetings as well. Kevin advised that evals are coming up and himself and Jeff have been working on them. Education Kevin advised about the upcoming Hazmat training. Kevin advised Trevor is part time now. HR Katie advised we had a career ladder meeting yesterday. Setting it up is going to be really involved. Steve advised we hope to have it for 2007 payroll. IT Caleb advised currently we have deployed the crew scheduler. You will now be able to look at shift availability and bid on the shift from home in real time. Caleb stated that TabletPCR is the next piece to deploy. It is the field portion. We have 15 toughbooks they will be using for the assessment and then sync to the server. This will fill in the piece of the puzzle where information moves from Dispatch to Operations to Billing as an integrated system. He explained the crew will come back to the station and will synchronize the trip once all of the required information has been completed. Novak inquired if an employee is discharged do you, Caleb, have the ability to eliminate that employee from computer use. He advised he does. Caleb further advised about history that is captured when changes are made within the software system. Caleb also advised that we have an encrypted backup tape. Caleb explained that currently we plan on a 5 year life cycle for computer equipment. ADJOURN Director Nave made a motion to adjourn at 20:45. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). |