Tuesday, July 18, 2006 Chairman Kenny Nave called the meeting of the Taney County Ambulance to order at 19:00 on July 18, 2006. Attendance: Chairman Kenny Nave, Treasurer David Rozell, Vice Chairman Tim Ford, Board Member Scott Novak and Board Member Rod Romine present, and Board Member Dale Sanders absent. Others present: Steve Harris, Melissa Stiffler, Katie Sharpe, Kent Vanderpool, Kevin Tweedy, Caleb Berkstresser and Jeff Hawkins. APPROVAL OF PRIOR MINUTES Director Rozell made a motion to approve prior Board minutes dated June 20, 2006. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). APPROVAL OF FINANCIALS Director Romine made a motion to approve June financials. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). MOTION - JOB DESCRIPTIONS Director Nave made a motion to accept job descriptions as written. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). TIF Discussion about Branson Landing sales tax and TIF tax. Health insurance Steve presented information about health insurance. We changed to Principal. There was about a 20% increase in premium, which will cost $36,000 per month. Novak inquired about approval from the Board for health insurance. Steve advised that it was budgeted. Further discussion about time constraints and forms to be filled out to meet the deadlines to be able to obtain health insurance by the July 1 deadline. Receivables Melissa presented information with June receivables for $126,287.09. Year to date we are at $734,408.98. Year to date write off and disallowed information was also presented. MOTION - WRITE OFF ACCOUNTS Director Rozell made a motion to write off 197 accounts totaling $62,640.16 . Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). MOTION - LDT RATES Discussion was held about LDT rates. Melissa advised that currently we charge a $500 base rate for long distance transports. Our new software will not allow base rate charge amounts to be edited. We charged out approximately $30,000 above regular charges for LDT's last year. We traveled just over 17,000 milese for LDT's in 2005. Melissa proposed adding an LDT mileage rate at $2 above regular mileage to compensate for not charging the higher base rate. Director Rozell made a motion to charge $2 more for mileage on LDT's. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). Operations Discussion about the education grant and fire department credits for education. Inquiry about the Dr. Mary Long scholarship. Kevin advised we are currently working with the insurance company for a settlement amount on the wrecked ambulance. Their insurance company is at $16,000 and our insurance is at $23,000. Kevin stated that we have ordered the new truck. We ordered an extend cab. It should be here about the 1st of September. Dispatch Kent advised we started using our CAD system. We had training this past week. We are excited about the functionality - reports, prompts that will help with delays and QA. Kent advised that mapping is an issue. The map they have provided is not as accurate as we would like it to be. We are still working on integrating our data and are working with ESRI software from the city and county to get it updated. We also have latitude and longitude capability for calls from cell phones. Rozell inquired about different cell phones having different GPS systems. 911 update. In our April meeting with the 911 advisory board we gave approval for new CML software and hardware. This should cost just over $39,000. We also approved an upgrade for the Mercom and 911 addressing software . None of the 3 projects have been completed. I have contacted the courthouse multiple times to check on the progress. We are not purchasing radios that we had budgeted for and we have used some of that for equipment in the comm center this year. Nathan is coming off of his shift and will be moving to a swing shift and take over CAD maintenance. Caleb Caleb advised about the progress of the Zoll project. Dispatch went live Sunday and billing is currently in training and also entering data into the software. Currently we have tablet and scheduler set for September. The nomad product with GPS capabilities will be scheduled after tablet. We are currently training in billing. We have deployment. I am very happy with the deployment process. Melissa added information about billing training. Caleb advised this system has one shared database and that is the beauty of it. LAGERS Steve presented information about LAGERS retirement. It shows our growth over the last 5 years. Drug testing Steve advised we have a new drug testing procedure set up with Skaggs. They randomly select employees to send for testing. ADJOURN Director Rozell made a motion to adjourn at 19:50. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes), Director Romine (Yes). |