Tuesday, May 16, 2006 Chairman Kenny Nave called the meeting of the Taney County Ambulance District to order at 19:00 on May 16, 2006. Attendance: Chairman Kenny Nave, Board Member Tim Ford, Board Member Scott Novak, Board Member Dale Sanders and Board Member Rod Romine present, and Treasurer David Rozell absent. Others present: Others present: Steve Harris, Melissa Stiffler, Katie Sharpe, Jeff Hawkins, Kent Vanderpool, Kevin Tweedy and Matt Aumiller. APPROVAL OF PRIOR MINUTES Director Novak made a motion to approve prior Board minutes dated April 18, 2006 with the amended write off amount of $10,837.97. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Discussion of the cost of camera systems. Discussion about Visa charges. APPROVAL OF FINANCIALS Director Ford made a motion to approve April financials. Director Romine seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). MOTION - APPROVE AUDIT Director Romine made a motion to approve the 2005 audit. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Old business: Discussion was held about property for East roaming. We found 2.8 acres for $55,000. It has a small building. The sewer and water should be accessible but will have to be checked out. There is also room for a landing zone. Steve advised we have not budgeted this year for the land. The money would have to come from our savings. Next month we should be up in sales tax if it follows trends. MOTION - TO APPROVE THE PURCHASE OF THE LAND Director Novak made a motion to approve the purchase of the 2.8 acres for East roaming. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). East roaming Central advised electric at their station for our East roaming went up $800 for approximately the last year. Payment has been requisitioned to pay them for this as agreed. Retirement incentive Steve inquired if the Board is interested enough for us to do more research for some retirement incentive packages. Steve advised that he agrees that doing something for a 15 year period would not be feasible. It was suggested that maybe we look at this in a year. It was suggested we look for an independent service to look at this. Then that third party could look at if it would be prudent for the District to look at this and if the District could afford it. MOTION - RETIREMENT INCENTIVE Director Sanders made a motion to look at a third party to research a retirement incentive for us. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). New Business: Steve presented information about call volume for the last 2 years. Over the last 2 years 14% of our calls were East and 86% were West. The next handout was first quarter statistics regarding how many calls were East vs total calls for the District. There were also statistics about staging levels. Kevin advised we have added a 10 hour car at F & 65 at WTCFPD station 7. Steve presented information about the District vehicles and what each one is currently used for. MOTION - OFFICERS OF THE BOARD Steve stated that the Board previously decided that after each annual election we would do an election of officers. Steve advised that David has requested to remain treasurer. Director Ford made a motion to keep David Rozell as Treasurer and Kenny Nave as Chairman. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). MOTION - VICE CHAIRMAN Director Romine made a motion to appoint Tim Ford as Vice Chairman. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). MOTION - SECRETARY Director Nave made a motion to appoint Melissa as secretary. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). MOTION - ACCEPT BILL REDUCTION Director Novak made a motion to accept the attorney proposed amount of $250 for a patient bill in the amount of $365.60. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). Receivables Melissa advised receivables for April 2006 are $116,796.62. Year to date we are at $474,697.46. MOTION - WRITE OFF Director Ford made a motion to write off 121 accounts in the amount of $45,400.39. Director Romine seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). YTD Disallowed & Bad debt Melissa presented a year to date summary. The total for bad debt is $76,361.92 and disallowed is at $105,762.36. Cell phones Kevin advised about the new cell phone memo that was handed out to the crew regarding no cell phone usage while driving the ambulances. The Board advised to let them know if it continues to be a problem and we can implement a policy if needed. Operations Jeff advised about our quality assurance meetings. Jeff advised we just completed a contolled substance inventory and audit. The Bureau of Narcotics and Dangerous Drugs recommends an annual audit as standard practice. Dr. Mire has implemented that we do this in January every year from now on. Jeff advised he has been working on a quality assurance presentation for the next Southwest trauma meeting. Jeff stated that we have been working with Dr. Mire on the PAD program. We have a map of all the AED's in the area and have mapped all of the cardiac arrests in the area. We have 3 AED's that we have purchased for the Branson Landing and they are going to give us a place to stage. Operations Nave inquired about transfers. Kevin advised that Skaggs just signed a contract with a group of physicians from Joplin that are Board certified. This should help alleviate some of our problems due to the education and backgrounds fo this physician group. Kevin advised he does not see the Barnes transfers dying down any time soon. Kevin presented information about narcotics control. Kevin advised that we have recertified all our employees on CPR. Kevin gave an education update. Kevin advised we are still interviewing and we are still are in need of medics. Aaron should be finished with his medic requirements within the next month and then Eddie should be finished in September. Kevin advised about the peer review bill. About 6 hours from end of session the Senator killed his own bill. Terry is working hard on the East medic truck. Matt has also been working on the cabinets and welding in the back. Kent advised he is hopeful the truck will be finished next week. Jeff advised that employee morale seems to be improving. He advised that he attributes that to our leadership training. EMT class Nave inquired about EMT class in August. Kevin advised that we will have a class. Currently we are hoping to have another medic class next spring. Dispatch Kent advised we did not get our grant. Kent stated that the 911 administration and the County have approved a 911 updgrade. We will getting the upgrade soon. It has an instant recorder built in. Discussion regarding the new CAD system with Zoll. Human resources Katie presented the new job descriptions for operations and dispatch. The new job descriptions are very comprehensive. Jeff advised that the evaluations were based on these. MOTION - JOB DESCRIPTION Director Romine made a motion to approve the Operations and Dispatch personnel job descriptions with the change for qualifications on Field Training Officer. Director Sanders seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). June agenda Steve advised that Matt Trokey is requesting that the Board meet with Peter Rea next month. Matt Trokey will be here as well to address any concerns. ADJOURN Director Nave made a motion to adjourn at 20:25. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Ford (Yes), Director Novak (Yes), Director Sanders (Yes), Director Romine (Yes). |