Tuesday, September 20, 2005 President Scotty Penner called the meeting of the Taney County Ambulance District to order at 19:00 on September 20, 2005. Attendance: President Scotty Penner, Vice-President Kenny Nave, Treasurer David Rozell, Board Member Tim Ford and Board Member Scott Novak present, and Board Member Jackie Smith absent. Others present Steve Harris, Melissa Stiffler, Katie Sharpe, Kevin Tweedy, Trevor Hale, Bob Carfield, Matt Aumiller, Jeff Hawkins and Kent Vanderpool. APPROVAL OF PRIOR MINUTES Director Rozell made a motion to approve prior Board minutes dated August 16, 2005. Director Nave seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Novak (Yes). MOTION - APPROVE AUGUST FINANCIALS Director Rozell made a motion to approve August financials. Director Nave seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Novak (Yes). Director Ford arrived after this motion was made. Old Business Novak advised that Central would like to build on to their station and double the space. They would like to add about a 60x40 square foot area. They want to offer us a bay. TCAD would cover the cost of the bay and classroom. They would like to share the cost on a mutual break room area. Land also needs to be purchased. Steve advised that in a recent goal setting meeting, the supervisors brought up having their own station at the East side of the County. Would the Board like to consider putting money into our own station instead of putting money into someone else's building. Steve suggested that a couple of the Board members get with the East medics and discuss it further. New Business Steve advised that he paid the DMAT people that went to Louisiana. Due to the nature of the incident I would suggest letting them keep the pay but would like the Board to consider it and look at future incidents on a case by case basis. MOTION - WAGES FOR DMAT DEPLOYMENT After further discussion Director Rozell made a motion to pay wages as normal for Katrina DMAT deployment without employee reimbursement to the District. Director Ford seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak MOTION - FUTURE DMAT DEPLOYMENT Director Rozell made a motion regarding future deployments, the District will pay the employee and the Board will later decide whether reimbursement is required to the District on a case by case basis. Director Novak seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Administrator Report Steve advised he did set the tax levy at zero for this year. Steve presented the accounts receivables policy and accounts payable policy. Rozell inquired if these were amendments to the policy manual. MOTION - ACCEPT 501-1 AND 501-2 Director Novak made a motion to accept policies 501-1 and 501-2 as amended. Director Nave seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Fuel acquisition Steve advised there is word in the public that he has open access to District fuel cards. He wanted it stated that he receives a monthly stipend that covers District transportation and he does not use any District fuel cards. He stated that these kind of statements are a detriment to the District and are defamation of character. MOTION - POLICY 203-9 Director Rozell made a motion to accept the fuel acquisition policy 203-9 as amended. Director Novak seconded the motion. The motion passed by vote: Director Penner (Yes), Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Kent Discussion about a generator out East. Discussion about an unleaded fuel tank. New hires in communications. I have hired 4 employees and am excited about the new hires. The first 2 that complete their training to my satisfaction will be eligible for the 2 open full time positions. He thanked the Board, Katie and Steve for the unlawful harassment training. Have been looking at QA. We are currently at 80% compliance with EMD protocol and will soon be posting the results. He thanked the Board for paying for his DMAT absence. Rozell inquired if we are looking at NIMS. Kent advised we have been researching that. Director Penner left during Kent's discussion. Accounts receivable Melissa Advised accounts receivable were just over $96,600 for August 2005. Year to date we are at just over $885,800. MOTION - WRITE OFF ACCOUNTS Director Rozell made a motion to write off accounts totaling $74,091.39. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Kevin I leave in the morning to take TCA 9 to Iowa for remount. The 2nd 8 hour car has been a success. We will be utilizing this a lot for the ballgames. Kent inquired about Hollister starting football. Trauma protocols have been updated and sent out to the crews. Tony Mullen will be coming back to work. We are still looking at advertising for 4 part time paramedic positions. Kevin also thanked the Board and Steve for the pay for the DMAT team. Hopefully he will repay the District by utilizing the experience he gained. Classrooms We have had problems with Meeks getting bids back to the contractor. Katie We had our Unlawful Harassment training last week for managers and supervisors. We had the first class for employees this week. OTC has a good program. They put on the program and then we own it. The evaluations for the class have been good. The money we spend stands to save us money by reducing potential lawsuits. Katie presented information about the EAP program we have been looking into. They contract locally with Doctors, therapists and other professionals. We pay $26 per employee. They contract with whom the employee needs. They will come down and do orientation for the employees. The services is strictly confidential and we are never billed more than $26 per employee. We can also cover part time employees. They have CISD also. She also called and checked references. MOTION - APPROVE THE EAP Director Novak made a motion to approve the EAP program to cover full time and part time employees. Director Ford seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). Rozell suggested that we get utilization statistics from them. EXECUTIVE SESSION Director Nave made a motion to go into Executive Session at 20:15 hours to discuss personnel matters authorized by RSMo 610.021 and in compliance with RSMo 610.022. Director Rozell seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak RECONVENE FROM EXECUTIVE SESSION Director Rozell made a motion to close Executive Session and reconvene in Open Session at 20:30. Director Nave seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). No motions were made, and no votes were taken on any matter. Accountant Steve advised that our new accountant is doing a very good job organizing the bills with receipts. She has been working closely with Shawn to try to set up a system for mechanic purchases as well. Novak was concerned about us losing another one of our medics. Steve advised we had offered them a road position. We knew during the hiring process they were interested in employment in Springfield but Kent needed help in Dispatch at the time. Personal Days Novak inquired if employees are able to use their personal days without requesting them in advance. Katie advised they are not required to request personal days 21 days in advance but approval is based on finding coverage. ADJOURN Director Rozell made a motion to adjourn at 20:35. Director Novak seconded the motion. The motion passed by vote: Director Nave (Yes), Director Rozell (Yes), Director Ford (Yes), Director Novak (Yes). |